Commercial Invoice Template

International trade requires invoices that satisfy customs authorities in multiple countries. This commercial invoice template includes fields for HS codes, incoterms, country of origin, and declared values — everything you need for smooth cross-border shipments.

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Why Use This Template

Customs-Ready Fields

Built-in fields for HS tariff codes, country of origin, and declared values. Customs officers get the information they need at a glance, reducing delays and inspections.

Incoterms and Shipping Details

Specify the agreed incoterm (FOB, CIF, DDP, etc.), shipping method, carrier, and tracking information. Both buyer and seller know exactly who bears which costs and risks.

Multi-Currency with Exchange Rates

Invoice in the buyer or seller currency and optionally show the exchange rate used. This clarity is essential for international transactions where currency fluctuations affect final costs.

What to Include in Your Commercial Invoice Template

  • Exporter and importer names, addresses, and tax IDs
  • Product descriptions with HS tariff codes
  • Quantities, unit prices, and line totals
  • Country of origin for each product
  • Incoterm (FOB, CIF, DDP, etc.)
  • Shipping method, carrier, and tracking number
  • Total declared value and currency
  • Reason for export (sale, sample, repair, etc.)

This Template Is Perfect For

  • Exporters shipping goods internationally
  • Importers who need compliant documentation
  • Freight forwarders and customs brokers
  • E-commerce sellers fulfilling cross-border orders

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Frequently Asked Questions

What is a commercial invoice in international trade?
A commercial invoice is a legal document used in international trade that describes the goods being shipped, their value, and the terms of sale. Customs authorities use it to assess duties, taxes, and import eligibility.
What is the difference between a commercial and proforma invoice?
A proforma invoice is issued before shipment with estimated values for planning and customs pre-clearance. A commercial invoice is issued after the sale with actual values and serves as the official customs declaration.
Do I need HS codes on a commercial invoice?
Yes. Harmonized System (HS) codes classify your products for customs assessment. Incorrect or missing HS codes can result in shipment delays, incorrect duty charges, or seizure of goods at the border.
What incoterms should I include on a commercial invoice?
Include the agreed-upon incoterm (e.g., FOB, CIF, DDP) that defines which party bears shipping costs, insurance, and risk. The incoterm affects how customs values the shipment and who is responsible for import duties.

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