Free Quote Generator

Create a professional business quote in seconds. Add your services, set prices, include your terms, and download a polished PDF quote — completely free, no sign-up needed.

Create Your Quote Now — It's Free

Detailed Line Items

Break down every service and material with quantities, rates, and descriptions so clients know exactly what they are paying for.

Custom Branding

Upload your logo and personalize labels, notes, and terms to present a consistent, trustworthy image.

Instant PDF Export

Download your quote as a high-quality PDF ready to email or print. No watermarks, no file limits.

How It Works

Fill In Details

Enter your company info, the client's details, and an itemized list of proposed services or products.

Customize

Set an expiry date, add optional tax or discount fields, and include any terms and conditions.

Download PDF

Export a professional quote PDF and send it directly to your prospective client.

What Is a Quote and Why Send One?

A quote is a firm, fixed price you send a prospective client before any work begins — an offer they can accept, not a rough approximation. Unlike an estimate, which is a good-faith projection that can still change as the job is scoped, a quote commits you to the price you put in writing. Sending a clear, well-structured quote can be the deciding factor between winning or losing a job.

It sets clear expectations upfront, covering:

Scope of work and deliverables
Pricing and payment terms
Timelines and validity period

What to Include on a Professional Quote

A strong quote gives the client everything they need to say yes with confidence. Include your company name, logo, and contact details; the client's name and project details; and an itemized breakdown of every service and material with quantities, unit rates, and line totals so nothing is ambiguous. Show the subtotal, any tax or discount, and the final quoted total. Add a quote number for your records and — critically — a validity or expiry date so the price does not stay open forever. Spell out your terms and conditions: the payment schedule, any deposit, what is and is not covered, and the assumptions the price depends on. Finally, leave room for an acceptance line where the client can sign and date, so an approved quote doubles as a written agreement. InvoiceGen's free quote generator lays all of this out on a clean, professional template.

How a Free Quote Generator Helps Your Business

Crafting quotes manually eats into billable hours. A free quote generator streamlines the process: fill in your line items, let the tool handle calculations, and export a branded PDF in seconds.

InvoiceGen also lets you set an expiry date so clients know when the offer expires, adding urgency and professionalism.

If you are new to quoting, our guide on how to create an invoice covers many of the same principles. And to understand how quotes, invoices, and receipts fit together in a sales workflow, read invoice vs receipt vs quote.

InvoiceGen's free quote generator works entirely in your browser — no sign-up, no paywall. Use the quote generator to impress clients with fast, accurate proposals and close deals sooner. Need an itemized job estimate instead? Try our dedicated estimate generator.

A quote is a commercial offer, not legal advice. Once a client accepts it, an accepted quote may form a binding agreement depending on your terms and local law — consult a qualified professional for guidance specific to your situation.

Frequently Asked Questions

Is the quote generator free to use?

Yes, 100% free. No account required, no watermarks, no subscription — just create and download your quote as a PDF.

What's the difference between a quote and an invoice?

A quote is sent before work begins to outline the expected cost. An invoice is sent after the work is done to request payment. A quote becomes an invoice once the client approves and the work is delivered.

Can I convert a quote to an invoice?

Yes. Once a client accepts your quote, you can use the same tool to create a matching invoice with the same details.

How long should a quote be valid?

Most business quotes are valid for 14–30 days. Always include a validity date on your quote so clients know when the price expires.

Can I add terms and conditions to a quote?

Yes. Use the notes field to include any terms, conditions, or disclaimers specific to the quoted work.

Can I add tax to a quote?

Yes. Add a tax rate and it will be calculated automatically as a separate line on the quote.

Is a quote legally binding once accepted?

Once a client accepts your quote, it generally works as a firm offer at a fixed price — which is what separates a quote from an estimate, whose figure can still change. Many businesses treat an accepted, signed quote as a binding agreement, so put your price, scope, and terms in writing and keep a copy. This is general information, not legal advice; rules vary by location and contract, so consult a qualified professional for your situation.

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