Free Donation Receipt Generator

Thank your supporters the right way. Whether you run a nonprofit, charity, church, school, or local club, fill in the donor and gift details and download a clean PDF donation receipt your donors can keep for their records — completely free, no sign-up.

Create Your Donation Receipt Now — It's Free

Acknowledge Every Gift

Record the donor name, your organization, the donation amount or a description of an in-kind gift, the date received, and a heartfelt thank-you.

Organization Branding

Add your nonprofit or church logo and name so every receipt looks official and consistent across your donor communications.

Instant PDF Download

Export a print-ready donation receipt as a PDF and email it to your donor in one click. No watermarks, no per-receipt fees.

How to Make a Donation Receipt

Fill In Details

Enter your organization name, the donor name, the gift received — a cash amount or a description of an in-kind donation — and the date you received it.

Customize

Add a receipt number, a thank-you note, and your organization's address or registration details. Upload your logo to make it official.

Download PDF

Generate and download a clean donation receipt PDF to send to your donor as an acknowledgment of their gift.

What Is a Donation Receipt and Why Send One?

A donation receipt is a written acknowledgment that an organization has received a gift from a donor. It is issued by the nonprofit, charity, church, or club after the contribution arrives, and it gives the donor an official record of what they gave and when.

Sending a prompt, well-formatted receipt does more than tidy your books — it builds trust and encourages people to give again. Donation receipts are commonly used for:

Thanking donors and confirming their gift was received
Giving donors a record they can keep for their personal files
Supporting your organization's own bookkeeping and donor history

What to Include on a Donation Receipt

A complete donation receipt should show your organization's name and contact details, the donor's name, the date the gift was received, the donation amount (or a description of an in-kind gift such as goods or services), a receipt number, and a short thank-you. InvoiceGen's donation receipt generator lays all of this out on a clean, professional template.

Whether a gift is tax-deductible depends on the country, the donor, and your organization's registration status — so the receipt simply records the facts of the contribution. In the United States, for example, the IRS requires the donor to keep a contemporaneous written acknowledgment from the charity for any single contribution of $250 or more before they can claim a charitable deduction — see IRS Publication 1771. Not sure how a donation receipt differs from other documents? Our guide on invoice vs receipt vs quote explains when to use each. You can also explore the full free receipt generator for other receipt types.

With InvoiceGen, your data stays private in your browser, there are no accounts to create, and every PDF is free of watermarks. Open the donation receipt generator and acknowledge your first gift today.

This tool helps you create acknowledgment receipts for genuine charitable gifts. It does not provide tax or legal advice, and it does not determine whether a donation is tax-deductible. Tax-deductibility rules vary by country and by an organization's registration status — donors and organizations should consult a qualified tax professional for guidance specific to their situation.

Frequently Asked Questions

Is the donation receipt generator really free?

Yes, completely free. No sign-up, no subscription, no watermarks. Create and download professional donation receipts as PDF at no cost.

Who should issue a donation receipt?

The receiving organization — a nonprofit, charity, church, school, or club — issues the receipt to the donor after a gift is received. It is the donor's record that their contribution was accepted.

What should a donation receipt include?

A donation receipt should include your organization's name and contact details, the donor's name, the date the gift was received, the donation amount or a description of an in-kind gift, a receipt number, and a brief thank-you.

Is a donation tax-deductible?

That depends on your country, the donor, and your organization's registration status — this tool does not determine deductibility and does not provide tax advice. The receipt simply records the gift. Donors and organizations should consult a qualified tax professional.

Can I record an in-kind donation of goods or services?

Yes. Instead of a cash amount you can describe the donated item or service. Many organizations note the donor's own description of the gift rather than assigning a value to it.

Can I add my organization's logo?

Yes. Upload your nonprofit or church logo to brand each donation receipt so it looks official and consistent.

Can I send the donation receipt to my donor by email?

Yes. Download the receipt as a PDF and email it to your donor, or print it. A digital donation receipt is a widely accepted way to acknowledge a gift.

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