How to Add Line Items to Your Invoice
Adding Your First Item
Click the first empty row in the line items table to start typing. Enter a description, quantity, and rate — the line total calculates automatically. Every invoice starts with one blank row ready for input, so you can begin immediately without any setup.
Adding Multiple Items
Click the "Add Line Item" button below the table to insert a new row. There is no limit to the number of items you can add — whether your invoice has three items or thirty, the layout adjusts and the totals update in real time. Each new row appears at the bottom of the list.
Editing and Removing Items
Click any cell in an existing row to edit its contents. To remove a line item, click the delete icon on the right side of the row. Changes are reflected instantly in the subtotal and total, so you can verify the numbers as you work.
Reordering Items
Drag and drop rows to reorder your line items. Placing the most important deliverables or highest-value items at the top helps your client see the core work first. Reordering does not affect calculations — only the visual sequence on the PDF.
Frequently Asked Questions
Is there a maximum number of line items per invoice?
Can I leave a row blank to create visual spacing?
How long can an item description be?
Still have questions? Head to our invoice generator and try it yourself.
Go to Invoice GeneratorMore Help Articles
How to Add Tax and VAT to Invoices
Learn how to enable tax, set VAT rates, and handle multiple tax configurations on your invoices using InvoiceGen.
How to Add Your Company Logo to Invoices
Upload your company logo to create branded invoices. Supported formats, sizing tips, and troubleshooting for logo display on InvoiceGen.
How to Save and Manage Your Invoices
Learn how InvoiceGen saves your work automatically in the browser, how to export PDFs, and how to organize your invoice history.
Invoice Generator
Create professional invoices for free. No sign-up required.